General Administration Department

General Administration Department

The General Administration Department is an important department in the administration of the Zilla Parishad. The department provides guidance to all departments of the Zilla Parishad on establishment-related matters, cases and other administrative issues, and exercises administrative control over all departments. The Deputy Chief Executive Officer functions as the Head of the Department and oversees its activities.

The major functions of the department are as follows:

Total Panchayat Samitis – 15

Nashik, Baglan, Chandwad, Deola, Dindori, Igatpuri, Kalwan, Malegaon, Nandgaon, Niphad, Peth, Sinnar, Surgana, Trimbakeshwar and Yeola.

Total Gram Panchayats – 1,387

Establishment Matters

• Establishment matters relating to Maharashtra Development Service Class-I and Class-II officers, as well as the establishment of Heads of Departments as directed by the Hon’ble Chief Executive Officer, are handled by the General Administration Department.
• Establishment matters relating to Section Officers, Office Superintendents, Statistical Assistants and other office establishments, including conducting competitive examinations and post-entry service examinations.
• Establishment matters relating to Stenographers, Senior Assistants and Junior Assistants, including information regarding vacant posts and backlog.
• Establishment matters relating to Class-IV employees, Peons and Drivers.
• Compassionate appointment cases.

Promotion

Junior employees working under the Zilla Parishad are promoted to higher posts, wherever vacancies are available, in accordance with the provisions and rules prescribed by the Government.

Departmental Enquiries

When serious incidents such as irregularities, misconduct, malpractice or misappropriation occur in connection with the duties entrusted to an employee, departmental enquiries are conducted to verify the facts, determine responsibility, prevent recurrence and take appropriate disciplinary action. If an employee is found guilty, punishment is determined according to the seriousness of the offence and the applicable Government rules.

Periodic Transfers

As per Government instructions, periodic transfers are generally carried out once a year, usually during the months of April and May. Transfers of up to 10% of eligible employees may be made as per the applicable provisions. The department handles transfer-related work based on the seniority list and provides guidance to other departments regarding transfers.

Recruitment

Recruitment to Class-III and Class-IV posts is carried out in accordance with the provisions prescribed by the Government. The department also provides necessary guidance to other departments of the Zilla Parishad regarding the recruitment process.

Registration Branch

All correspondence received in the name of the Chief Executive Officer of the Zilla Parishad from the Government, Divisional Commissioner, other Government and semi-Government offices, Hon’ble Lokayukta, public representatives, Ministers, Members of Parliament, Members of the Legislative Assembly, Panchayat Samitis, Gram Panchayats and citizens is received and consolidated by the Registration Branch.

These references are submitted through the Deputy Chief Executive Officer (General Administration) to the Additional Chief Executive Officer and the Chief Executive Officer for information and consideration. After consideration, the references are returned to the Registration Branch, where they are classified and registered and then forwarded to the concerned Heads of Departments for necessary action.

In addition, records of files received from various departments and Panchayat Samitis and submitted to the Chief Executive Officer, Additional Chief Executive Officer and Deputy Chief Executive Officer (General Administration) are maintained by the Registration Branch.

Meetings

General Body Meeting:

As per the provisions, the Zilla Parishad General Body Meeting is held once every three months. However, the meeting may be convened more frequently as directed by the Hon’ble President of the Zilla Parishad. All Zilla Parishad members and Chairpersons of Panchayat Samitis participate in the meeting.

The meeting is organized through the Council Coordination Section of the General Administration Department. The agenda and notice for the General Body Meeting are issued 17 days before the meeting, while the notice for a special meeting is issued 12 days in advance. The proceedings of the meeting are recorded and finalized with the approval of the Hon’ble President of the Zilla Parishad and circulated to all Hon’ble Members and Heads of Offices of the Zilla Parishad.

Standing Committee Meeting:

The Standing Committee Meeting is held every month as per the prescribed provisions. The meeting is organized through the Council Coordination Section of the General Administration Department. The proceedings are recorded and finalized with the approval of the Hon’ble President of the Zilla Parishad and circulated to all Hon’ble Standing Committee Members and Heads of Offices of the Zilla Parishad.

Coordination Meeting:

A monthly coordination meeting is conducted under the chairmanship of the Chief Executive Officer with the participation of all Heads of Departments of the Nashik Zilla Parishad, Block Development Officers, Block Education Officers, Child Development Project Officers, Taluka Medical Officers and Deputy Engineers.

The meeting reviews various schemes and development works implemented by the Zilla Parishad, pending matters and other administrative issues, and provides necessary guidance. The meeting is organized through the Planning Coordination Section of the General Administration Department.

Implementation of the Right to Information Act, 2005

Transparency in government administration is essential. The Right to Information means the right of citizens to obtain information held by or under the control of a public authority and accessible under the provisions of the Right to Information Act, 2005.

This includes obtaining information relating to works, documents and records; taking notes, extracts or certified copies of documents and records; obtaining certified samples of materials; and obtaining information in electronic form, among other provisions.

The Deputy Chief Executive Officer (General Administration) functions as the Public Information Officer, while the Additional Chief Executive Officer functions as the Appellate Authority. The work related to the Right to Information is handled through the Information Cell of the General Administration Department.

General Provident Fund and Medical Bills

Proposals relating to General Provident Fund and medical bills received from all departments and taluka-level offices of Zilla Parishad Nashik through the Establishment-II and Finance Section are scrutinized by the concerned department and processed for approval as per the applicable rules.

Inspection of Heads of Departments and Panchayat Samiti Offices

The annual inspection of the Zilla Parishad is conducted by the Divisional Commissioner, Nashik Division, Nashik. The inspection of Panchayat Samitis is carried out through the Inspection Section of the General Administration Department.

During these inspections, it is verified whether establishment-related matters are being handled within the prescribed time limits and in the prescribed formats. Any deficiencies identified during the inspection are communicated to the concerned offices and necessary compliance is obtained.

Guidance regarding such deficiencies and their rectification is provided by the Chief Executive Officer and the Deputy Chief Executive Officer (General Administration).